Guidelines for the Preparation of your Scientific Poster / Flash Poster

Preparing for Your Poster Presentation

  • Your poster MUST be in portrait format.
  • Your poster must be printed and MUST BE NO LARGER than A0 (height = 1189mm, width = 841mm).
  • In order to ensure that there is space between each presentation, poster walls will not always be aligned in a straight line, but may stand together in small groups to maximise visibility. Therefore, it is essential that your poster does not exceed the maximum width of 841mm.
  • Each poster presenter will be provided with Velcro stickers to attach their poster to their assigned board. Posters printed on canvas or heavy material are not recommended because they often prove to be too heavy. Pins may not be used on the poster boards provided as they cause damage: only Velcro strips are permitted.
  • Suggested Format:
    • Posters should be easily read at a distance of 1.5 metres.
    • A poster printed on one large sheet of paper is encouraged.
    • Include the title of the paper, the authors’ names and their affiliations at the top of the poster.
    • Avoid excessive amounts of text, instead, provide the information in short bullet points.
    • Poster number labels will be provided on site and will be placed above your poster on the board; you do not need to leave room on your poster for this label.
    • Introduction and Summary/Conclusions sections are advised.
    • Double spaced text is recommended.

Giving Your Poster Presentation

  • The poster boards are located in Liffey A+B and are labelled with the poster numbers as listed in the Congress programme.
  • Your poster number has been sent to you pre-congress, but you can also find your allocated number in the Congress App.
  • Both Flash and Poster presenters are requested to be at their posters during tea/coffee breaks and at their assigned presentation time on the day of their presentation.
  • You will have access to the boards 30 minutes before the start of your poster session to put up your poster. The times of the poster sessions are as follows:
    • Monday: Poster boards available from 8:00am and presenters must present their poster from 6:15pm – 6:45pm. Posters must be removed by 6:45pm.
    • Tuesday: Poster boards available from 8:00am and presenters must present their poster from 6:15pm – 6:45pm. Posters must be removed by 6:45pm.
    • Wednesday: Poster boards available from 8:00am and presenters must present their poster from 6:15pm – 6:45pm. Posters must be removed by 6:45pm.
    • Thursday: Poster boards available from 8:00am and presenters must be present at their poster from 12:30pm – 1:00pm. Posters must be removed by 1:15pm.

Additional Information for Flash Presenters

  • You are required to drop your presentation into the Speaker Ready Room, located in Liffey Meeting Room 5, Level 1, the day before your allotted presentation slot.
  • Please arrive in your room 10 minutes before your session is due to start to meet your chairperson, room’s manager and ensure your presentation is loaded in the room.
  • Presentations must last no more than a maximum of 3 minutes, ensuring to allow time for the handover to the next speaker.
  • Session chairs will keep a strict time and will terminate any presentation that goes beyond the allowed time. This is essential in order to keep parallel sessions synchronized, allowing for delegates to move between sessions.
  • Presenters must use the computer provided by the congress centre: it is not possible to present from a personal computer. The CCD operate a networked system and thus all slides should be uploaded the day before their presentation time in the Speaker Ready Room (Liffey Meeting Room 5, Level 1). Please note: once presentations have been uploaded to the Speaker Ready Room, they cannot be changed.
  • Presentations taking place in the Auditorium, Wicklow Hall 1 & 2 and Liffey Hall 1& 2 will be managed by venue technicians, from a desk, at the back of the hall. They will activate any video or audio file.
  • Presentations taking place in the EcoCem Room, Wicklow Meeting Room and Liffey Meeting Rooms will be managed by the presenter from the laptop on the podium. The speaker cam press play on their slide to activate any video/audio.
  • Presentations should ideally be in PowerPoint format but PDF will also be accepted. The CCD have Microsoft Office PowerPoint 2013 installed on all laptops and PCs.
  • All of the projection screens in the venue are 16:9 format (widescreen).
  • Comfort monitors will be available in the Auditorium, Wicklow 1 & 2 and Liffey Hall 1 & 2. There will not be a second screen to view notes, so presenters may bring a tablet / iPad onstage, if needed.
  • All rooms have a clicker/pointer.
  • Presenters should not rely on internet access during their presentation, so we strongly recommend to embed all fonts and media within the presentation file, to not use Google Slides and to not rely on online materials, media, web pages, live demos, etc.

Local Poster Printing Options

Reads Design and Print
62 Middle Abbey St, North City, Dublin 1, D01 YY68
Click here for information including costs

1, National College of Ireland, Mayor Street Lower, International Financial Services Centre, Dublin 1, D01 Y300
Click here for information